Tiago Forte's breakdown of how to do a proper weekly review (A Thread) @fortelabs
Objectives:
1. Clear your digital workspaces
2. Update your available tasks
3. Decide on your priorities for the week
1. Clear your digital workspaces
2. Update your available tasks
3. Decide on your priorities for the week
Goal:
Clear up each category to determine where to invest your time in the following week.
- Email -- emails from other people
- Calendar -- calls and meetings at specific times
- Desktop/Downloads -- files stored
- Notes -- digital notes
- Tasks -- to do's
Clear up each category to determine where to invest your time in the following week.
- Email -- emails from other people
- Calendar -- calls and meetings at specific times
- Desktop/Downloads -- files stored
- Notes -- digital notes
- Tasks -- to do's
Email -- Goal: Get to inbox 0
- Move quickly, touch lightly
- With each email, decide what the next action is and add that action to your task manager. Add the URL to your to-do for easy access
- Once added, archive the email
- Don't to the action. Just record it.
- Move quickly, touch lightly
- With each email, decide what the next action is and add that action to your task manager. Add the URL to your to-do for easy access
- Once added, archive the email
- Don't to the action. Just record it.
Calendar -- Goal: Become aware of upcoming events
- Scan your calendar two weeks into the past to look for any items that need follow-up actions.
- Look ahead four weeks and see what needs to be planned for.
- If an action is discovered, add it to your task manager.
- Scan your calendar two weeks into the past to look for any items that need follow-up actions.
- Look ahead four weeks and see what needs to be planned for.
- If an action is discovered, add it to your task manager.
Desktop/Downloads Folders -- Goal: Clear desktop and downloads folders
- Create a folder structure with PARA in your documents folder
- Delete all useless files on desktop/downloads (CMND + DEL)
- Organize other files into the respective folders
- Empty trash
- Create a folder structure with PARA in your documents folder
- Delete all useless files on desktop/downloads (CMND + DEL)
- Organize other files into the respective folders
- Empty trash
Notes -- Goal: Clear notes inbox
- Open note-taking app and clear inbox
- Add any action items to the task manager
- Open note-taking app and clear inbox
- Add any action items to the task manager
Tasks p.1 -- Goal: Prioritize the tasks
- Make sure each task has a direct action item with it. If not, change the task or break it down.
- Is the priority:
// high -- needs to be done this week
// medium -- can happen next week
- When task inbox is empty, plan the week
- Make sure each task has a direct action item with it. If not, change the task or break it down.
- Is the priority:
// high -- needs to be done this week
// medium -- can happen next week
- When task inbox is empty, plan the week
Tasks p.2 -- Goal: Plan the week before it starts
- You can separate the tasks by:
- Time of day: Morning/Evening
- Type of work: Deep work/Email/Quick 'n Easy
- Silos/Areas: Family/Freelance/Brand
- Projects: Launch Online Course/Podcast Interview
- You can separate the tasks by:
- Time of day: Morning/Evening
- Type of work: Deep work/Email/Quick 'n Easy
- Silos/Areas: Family/Freelance/Brand
- Projects: Launch Online Course/Podcast Interview
Tasks p.3 --- Goal: Become a productivity wizard
- Spend less time thinking of what to do and more time doing
- Become a productivity wizard
- Spend less time thinking of what to do and more time doing
- Become a productivity wizard
