One pattern I use repeatedly in Tana (and in Tanarian Brain) is to use emojis and title expressions to
a) bring a little bit of color and fun into my setup
b) condense information
Let me show you how to set this up:
In the configuration for the task supertag, I have two option fields: >Task Status and >GTD Status
Every option consists of an emoji and the option text
Under each option I've indented a generic >Icon field, which has the same emoji as its value that the option itself has
To clarify:
The option "π‘ In Backlog" has an indented field >Icon, which has as its value only the emoji "π‘"
What I do then, is to configure the supertag to build the title from fields, where I then ref not the status name ("π‘ In Backlog") but the _icon indented under it_ ("π‘").
I can do that in the title expression by referring to "Task Status.Icon" β lets me access indented info
Which then comes together as this nice indicator of status right in the node title/name, without having to expand to see the whole field.
Super neat!
Btw: I didn't come up with this, I think I got it from @bragebang in Tana's Slack community
If you want a fully-featured second brain setup in Tana, where you have loads of these small but convenient patterns implemented, check out Tanarian Brain!
It features over 80 supertags, 170 live searches, and will take you from 0 to π in no time. cortexfutura.com/tanarian-brain/
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If you're into PKM, you might be interested in my course Mastering Tana Core, where I teach you how to build powerful supertag systems for your workflows in Tana (invite to Tana included!) go.cortexfutura.com/course/masteriβ¦
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Today @tana_inc launches a massive new feature: easily shareable templates.
With just a simple link you can share whole collections of connected supertags and live searches.
I've designed a full PARA template following @fortelabs's system π
The great thing about Tana's template feature is that it lets you bundle all the different supertags, their fields and configurations, and live searches and share them with others.
With my PARA template, you'll get five supertags, 7 fields, and 20 search nodes, for example!
If you want a full demo of how you can install, use and of course also share videos, check out my newest video, where I show you everything in detail!
And then go forth and make your own, let a thousand #tanatemplates bloom!
What business processes should live inside tools like @tana_inc, Notion and the like?
What templates do you wish you had but can't find?
What are your favorite templates that you'd love to have ported to another tool? (All tools welcome!)
I'm asking because I had a very interesting call recently where I saw a huge FileMaker setup tuned to a specific org and its processes.
FileMaker is kinda the OG of tools like Notion and Tana β it lets you build custom databases and UIs relatively simple.
But it's slow as heck.
A couple of weeks before that I had a call where I was shown how an org moved off of a custom MS Access database to a different solution that was more generic.
This transition worked because the more "generic" software was actually built with the exact business process in mind.
Avoid High Modernist Design in your Knowledge Base
Whether you're using @tana_inc, Notion, or any other tool to manage knowledge and collaborate β that's the one thing you want to avoid.
Let me tell you what I mean: π§΅
What is "High Modernism"?
It's a term from James Scott's fantastic book "Seeing Like A State" and describes, slightly condensing,
"uncritical optimism about comprehensive planning."
It's been applied to everything from forestry to city planning β and you should avoid it.
So what does it have to do with team knowledge bases?
When we decide to create a system to document things, to build a wiki, to collaborate, it's very easy to start by _designing_ such a system from scratch.
In Tana, make a new node somewhere (I have mine in the sidebar) and call it something like "Mobile Inbox" (name doesn't matter, just needs to be a specific node)
Then focus your cursor into it, do Cmd/Ctrl+k and "Get API Token"