7 Excel Quick Analysis (QA) that analyze your data, so you don't have to:
1. Running Total
Calculating data metrics like running total can be tricky, but not with QA. Select the data you want to calculate > QA > Totals tab > Running Total. As you can see, Excel auto-calculated the running total and even inserted all the formulas for us!
2. % Total
Now that we know how to calculate the running total with QA, let’s learn how to calculate % of the total. Select the data you want to calculate > QA > Totals tab > % Total. Once again, Excel auto-calculated % of the total for each value and inserted all the formulas!
99% of Excel users copy and paste data daily, so why not do it as efficiently as possible? Just select the data you want to copy, hold CTRL, and drag the data to where you want it to be pasted.
2. Moving Data
Now that we know how to quickly copy data, let’s learn how to quickly move it. Instead of cutting and pasting, select the data you want to move, hold SHIFT, and drag the data to its new location.
Spare yourself the google search and let Excel search for you using DT. DT pull real-time data into Excel. To convert text strings into linked DT, just select the data category under the data tab. Now, simply select the attributes you want to pull into Excel.
2. Flash Fill (FF)
Say goodbye to writing complex functions to manipulate data, and hello to FF. FF automatically fills data down a column based on detected patterns. Just enter how you want the data to appear, hit CTRL E, and Excel will auto-fill the pattern down the column!
CTRL E makes complicated tasks easier than ever, thanks to Flash Fill. Flash Fill automatically fills data down a column based on detected patterns. Just enter how you want the data to appear, hit CTRL E, and Excel will fill the pattern down the column in a flash.
2. ALT =
Let Excel do the math for you with this shortcut! ALT = detects data in adjacent cells and automatically sums it using the SUM function. Just select an empty cell adjacent to the data that needs to be added and press ALT =.
6 essential text formatting hacks every Excel user should know: ✍️
1. Split Cell
Can’t decide whether to label a row or column? Try splitting the cell to label both. To split a cell, enter both labels on separate lines and move the top header to the right of the cell. Next, open the Format Cells box > Border Tab > Split Diagonal Border > OK.
2. Rotate Text
Rotating text is a great way to clean up your worksheet by removing unnecessary space in cells caused by long data headers. To rotate text, simply select the cells containing the text you want to rotate > Home tab > Orientation > Select desired orientation.
7 Excel Data Visualization Tricks to learn in 5 minutes or less. 📊
1. Sparklines
A sparkline is a mini in-cell line chart that visually represents data trends.
To add a sparkline, go to the Insert tab > Line > insert the range of the cells you want to visualize and hit okay. Lastly, fill the sparklines down the column using the fill handle.
2. Color Scales
Color Scales highlight cells in a range to indicate how large or small the value is compared to other values.
To add color scales, select the cells you want to visualize > Home tab > Conditional Formatting > Color Scales > Select any style.