Save hours and your sanity using these 10 Excel shortcuts:
1. ALT H O I
Nothing is worse than passed along messy data. Instead of manually adjusting the column widths in the header to clean it up, try ALT H O I. ALT H O I automatically adjusts the selected cells’ column widths to equal the size of their contents.
2. ALT H O A
Now that we know how to adjust our cells' column widths automatically let's learn how to adjust their row heights! ALT H O A automatically adjusts the selected cells’ row heights to equal the size of their contents.
3. CTRL SHIFT +
It's time to retire the context menu for inserting cells. CTRL SHIFT + opens the insert dialog box, which is used to insert new cells and choose how to shift existing cells. If an entire row/column is selected, CTRL SHIFT + automatically inserts a new row/column.
4. CTRL -
Now that we know how to quickly insert new cells let's learn how to delete them. CTRL - opens the delete dialog, which is used to delete cells and choose how to shift existing cells. If an entire row/column is selected, CTRL - automatically deletes the new row/column.
5. CTRL 9
Say goodbye to using the mouse to hide rows in your worksheet, and hello to CTRL 9. CTRL 9 automatically hides the active row. If multiple rows are selected, CTRL 9 will automatically hide them all.
6. CTRL 0
Now that we’ve learned how to hide our rows without using our mouse, it’s time to learn how to hide columns. CTRL 0 automatically hides the active column. If multiple columns are selected, CTRL 0 will automatically hide them all.
7. CTRL SHIFT &
Instead of clicking through the ribbon whenever you want to add borders to a selected cell or table, try the CTRL SHIFT & shortcut instead! The CTRL SHIFT & shortcut automatically adds outside borders to the selection.
8. CTRL SHIFT _
Now that we know how to add borders without using our mouse let's learn how to quickly remove them. CTRL SHIFT _ automatically removes all borders from the selected cells.
9. ALT W VG
Team gridlines or no gridlines? If your team no gridlines, this one is for you. ALT W VG removes all gridlines from the active worksheet. If you are team gridlines… don't worry; you can hit ALT W VG again to add them back.
10. SHIFT F11
Let's say we need to insert a new worksheet into our workbook, but we lost our mouse. Not a problem! Just hit SHIFT F11. SHIFT F11 quickly inserts a new worksheet into the active workbook.
Formatting your worksheets with these shortcuts is x10 times faster than using the mouse.
To learn all of Excel’s shortcuts and productivity hacks like these, make sure to sign up for my new course! #excel
CTRL E makes complicated tasks easier than ever, thanks to Flash Fill. Flash Fill automatically fills data down a column based on detected patterns. Just enter how you want the data to appear, hit CTRL E, and Excel will fill the pattern down the column in a flash.
2. ALT =
Let Excel do the math for you with this shortcut! ALT = detects data in adjacent cells and automatically sums it using the SUM function. Just select an empty cell adjacent to the data that needs to be added and press ALT =.
Formatting is key to creating professional-looking spreadsheets. Here are the top 10 Excel formatting shortcuts:
1. ALT H O I
Have you ever opened a workbook and not been able to see the data? Instead of manually adjusting the column widths in the header, try ALT H O I. ALT H O I automatically adjusts the selected cells’ column widths to equal the size of their contents.
2. ALT H O A
Now that we know how to automatically adjust our cells' column widths, let's learn how to adjust their row heights! ALT H O A automatically adjusts the selected cells’ row heights to equal the size of their contents.
5 Excel mouse shortcuts you don't know but should:
1. Copying Data
99% of Excel users copy and paste data daily, so why not do it as efficiently as possible? Just select the data you want to copy, hold CTRL, and drag the data to where you want it to be pasted.
2. Moving Data
Now that we know how to quickly copy data, let’s learn how to quickly move it. Instead of cutting and pasting, select the data you want to move, hold SHIFT, and drag the data to its new location.
If you use Microsoft Excel, you need to know these 6 text formatting hacks:
1. Split Cell
Can’t decide whether to label a row or column? Try splitting the cell to label both. To split a cell, enter both labels on separate lines and move the top header to the right of the cell. Next, open the Format Cells box > Border Tab > Split Diagonal Border > OK.
2. Rotate Text
Rotating text is a great way to clean up your worksheet by removing unnecessary space in cells caused by long data headers. To rotate text, simply select the cells containing the text you want to rotate > Home tab > Orientation > Select desired orientation.
Utilizing keyboard shortcuts will save you hours when working in Excel. Here are the top 50 Excel shortcuts to maximize productivity:
CTRL N ➡️ Open New Workbook
CTRL S ➡️ Save Workbook
F12 ➡️ Save As
CTRL W ➡️ Close Workbook
CTRL Z ➡️ Undo
CTRL Y ➡️ Redo
CTRL F ➡️ Find
CTRL H ➡️ Find & Replace
CTRL ; ➡️ Insert Current Date
CTRL SHIFT ; ➡️ Insert Current Time
CTRL C ➡️ Copy
CTRL X ➡️ Cut
CTRL V ➡️ Paste
CTRL ALT V ➡️ Open Paste Special
CTRL ENTER ➡️ Fill Selection
CTRL D ➡️ Fill Down Selection
CTRL R ➡️ Fill Across Selection
CTRL ARROW ➡️ Move To Furthest Cell
SHIFT ARROW ➡️ Select Next Cell
CTRL SHIFT ARROW ➡️ Select To Furthest Cell
Have you ever opened a workbook and not been able to see the data? Instead of manually adjusting the column widths in the header, use ALT H O I. ALT H O I automatically adjusts the selected cells’ column widths to equal the size of their contents.
2. CTRL E
CTRL E makes complicated tasks easier than ever, thanks to Flash Fill. Flash Fill automatically fills data down a column based on detected patterns. Just enter how you want the data to appear, hit CTRL E, and Excel will fill the pattern down the column in a flash.