Thread by @milan_milanovic

𝗛𝗼𝘄 𝘁𝗼 𝗙𝗶𝗻𝗶𝘀𝗵 𝗠𝗼𝗿𝗲 𝗪𝗼𝗿𝗸 𝗧𝗵𝗮𝗻 𝟵𝟬% 𝗼𝗳 𝗣𝗲𝗼𝗽𝗹𝗲

We all struggle with the things we should do next and what to prioritize. Here comes the 𝗚𝗲𝘁𝘁𝗶𝗻𝗴 𝗧𝗵𝗶𝗻𝗴𝘀 𝗗𝗼𝗻𝗲 (𝗚𝗧𝗗) 𝗳𝗿𝗮𝗺𝗲𝘄𝗼𝗿𝗸 to help.

🧵

Image: @ehamberg.

#productivity

It was developed by David Allen in the 1990s and the main idea behind GTD is that by getting all of your tasks and commitments out of your head and into a trusted system, you can reduce stress, increase productivity, and free up mental space to focus on more important things.

So, how it works is to have the following 𝗹𝗶𝘀𝘁𝘀:

𝟭. 𝗜𝗻. Here we put all ideas we have as they occur. Write down every task, or idea that comes to mind, no matter how small or insignificant. When you are adding items here, you should ask yourself if this is actionable.

If the answer is NO, you should remove it or add it to the 𝗦𝗼𝗺𝗲𝗱𝗮𝘆/𝗺𝗮𝘆𝗯𝗲 list. If it's actionable in the physical and visible sense, you move it to the 𝗡𝗲𝘅𝘁 𝗔𝗰𝘁𝗶𝗼𝗻𝘀 list.

𝟮. 𝗡𝗲𝘅𝘁 𝗔𝗰𝘁𝗶𝗼𝗻𝘀. The most important section, here we have all things you can choose to do at any moment. When you have determined the next action, you should consider if it takes less than two minutes to do it. If this is the case, do it right away (2-minute rule).

If an action needs less than 𝘁𝘄𝗼 𝗺𝗶𝗻𝘂𝘁𝗲𝘀 it gives us overhead to track, compared to how long it takes to do it. If you need more than 2 minutes, delegate it if possible and put it in the Waiting for a list or to your Next actions list if not.

Here you can use the 𝗘𝗶𝘀𝗲𝗻𝗵𝗼𝘄𝗲𝗿 𝗺𝗮𝘁𝗿𝗶𝘅 to help you what you should do imidate, what to delegate, and what to delete. Be sure that these actions are S.M.A.R.T. (S-pecific, M-easurable, A-chievable, R-elevant and T-ime-Bound).

𝟯. 𝗪𝗮𝗶𝘁𝗶𝗻𝗴 𝗳𝗼𝗿. This is the list where you put stuff you delegated to others or you're waiting to reply to or it is blocked by some issue.

𝟰. 𝗣𝗿𝗼𝗷𝗲𝗰𝘁𝘀. This is the place where we put stuff that needs more than one action, so kind of a grouping for actions. It is a simple list of projects with two or more actions. And be sure that there is at least one action from a project in the Next actions list.

𝟱. 𝗦𝗼𝗺𝗲𝗱𝗮𝘆/𝗺𝗮𝘆𝗯𝗲.This is where you put your ideas without concrete actions, which you want to pursue in the future, but currently don't have time.

You can also take and tag your actions with a context in some way, e.g., work, life, or per projects, etc.

In the end don't forget to do a weekly review, which is a critical factor for success. You can do it once per week (30mins), e.g., Friday or Sunday afternoon. Here you make sure each project has at least of the next action.

If you want to get access to my GTD Notion template worth 50$, write in the comments and I will send you in the inbox.

If you want to learn more about GTD and productivity, subscribe to my newsletter: newsletter.techworld-with-milan.com