The first meeting of the 2021 Budget Ad Hoc Committee starts at 5pm today. Get the full agenda package at…, then watch the meeting live at…. I'll be live tweeting here 👇
This follows directly after a special meeting of council that had just one item on it 👉
Mayor Armstrong begins the ad hoc budget advisory committee meeting. Coun Gerber reads the land acknowledgement.
Coun Gordijk has declaration of pecuniary interest with regards to the grants programme, as she is the co-organizer of the Wilmot Terry Fox Run, which is one of the grant recipients.
Coun Hallman also has a declaration as she is part of the William Scott Festival committee, which is also a grant recipient.
Patrick Kelly (Director of Finance) is presenting a report about the Pre-Budget Consultations. (p4 of the agenda package). He acknowledges that this will be a challenging budget year.
"Unfortunately, a very small amount of feedback was received through our online platform, with a total of seven responses. This was significantly below the previous pre-budget consultation survey where 31 responses were provided, representing a good mix of settlement areas."
"It should be noted that this survey was completed during the on-going COVID-19 pandemic, and many of the financial challenges being experienced throughout the community were likely incorporated within the responses received."
The recommendation to receive the report for information purposes has been carried.
The Inflationary Tax Levy Adjustment report is being discussed by Mr Kelly. The recommendation is "THAT the Ad hoc Budget Advisory Committee approve and recommend staff prepare the 2021 Municipal Budget, based in principle on an inflationary levy increase of 1.9%." (agenda p10)
"The Township continues to incur an annual decrease of 15% in OMPF funding until we reach
the pre-determined allocation of $126,200."
"The inflationary impact of 1.9% would result in $18.63 in additional taxes from the average residential property owner."
Coun Fisher says he's glad to see that the Township is sticking with the cost of living adjustment (COLA).
Coun Pfenning says it's important to note that the increase for the average household is $38.23, including the Special Dedicated Infrastructure Levy, which will be discussed next.
"THAT the Ad hoc Budget Advisory Committee approve and recommend staff prepare the 2021 Municipal Budget, based in principle on an inflationary levy increase of 1.9%, which will be monitored throughout the budget process."

Mr Kelly has moved on to the Special Dedicated Infrastructure Levy report. Part of the recommendation is "THAT Council approve a Special Dedicated Infrastructure Levy of 2.0% to be included within the 2021 Municipal Budget." (agenda p15)
"As noted above, the implementation of a 2.0% Special Dedicated Infrastructure Levy will generate approximately $174,925 in additional infrastructure funding. This is based on the projected assessment growth of 1.15%."
Coun Pfenning says it would irresponsible not to continue to fund infrastructure through this levy, so she supports it.

Council has voted to accept the report.
Ashton Romany (Manager of Finance/Deputy Treasurer) is discussing the 2021 Fees and Charges & 2021 Water/Sanitary Rates report. (agenda p19)

A comprehensive list of charges is listed from p23 to 44.
The report notes: "The Township continues to incur an annual decrease of 15% in OMPF (Ontario Municipal Partnership Fund) funding until we reach the pre-determined allocation of $126,200."
Recommendation: "THAT the Ad Hoc Budget Advisory Committee recommends to Council the Fees and Charges report dated December 14, 2020 be adopted, and further; THAT the Water and Sanitary Rates By-Law and Fees and Charges By-Laws be updated accordingly."

Mr Kelly is presenting the 2021 Municipal Grants Program report (p45).

It includes "THAT $53,245 in Municipal Grants be incorporated within the 2021 draft operating budget; and further...
"THAT $5,000 in the 2021 Discover Your Wilmot Funding be allocated to the Wilmot Family Resource Centre’s Indigenous Project."
The committee is voting on the report, with the exceptions of the Wilmot Terry Fox Run and William Scott Festival: Carried.

The other two items are voted on, but not by Councillors Gordijk and Hallman, due to their respective pecuniary interests: Carried.
Mr Kelly has moved on to the 2021 Level of Service Requests report (p132).
Sandy Jackson (Director of Facilities & Recreation Services) is discussing the background for the Level of Service Request – Parks & Facilities Technician.
Councillors Gerber and Pfenning both agree that this would be a beneficial hire, and the funding had already been allocated. Coun Pfenning notes that the trails have been used more during the pandemic, so appropriate staffing is needed.
Hiring a Parks & Facilities Technician will proceed, subject to budget approval.
Next: Mr Kelly discusses the ICIP – COVID-19 Resilience Infrastructure Stream. "The projected costs for the (HVAC) works outlined within this proposal are $247,500. The ICIP funding allocation was announced to be $223,968 for Wilmot Township...
"This would require approximately $23,500 of expenditures to be funded from Township resources as part of the updated 10 Year Capital Forecast and 2021 Capital Program."
The report has been received for information purposes, and staff will allocate the funding for the "installation of replacement HVAC equipment at the Wilmot Township Administration Complex."
Mayor Armstrong thanks staff for a great start to the 2021 budget process.

And with that, we're adjourned.

The second budget meeting is on Jan 11, 2021. Details:…

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More from @LoveWilmot

14 Dec
There's a special council meeting today, Mon Dec 14, at 4:50pm. Just one agenda item: "This meeting has been called to dispose of one item only, giving first and second reading to a Drain Provisional By-law for the Glen Shantz Drain 2020. No other business will be discussed." Image
You can watch this - followed by the Budget Ad Hoc Committee meeting - live on YouTube: .
Mayor Armstrong gets the meeting started with a moment of silence for the holiday season.

Coun Fisher reads the land acknowledgement. Image
Read 4 tweets
7 Dec
This evening's Wilmot council meeting is preceded by a closed session, which sometimes means the open session starts late. Watch live at…. Full agenda (450 pages!), and I'll be a delegation, so apologies if this tweet thread is a bit disjointed 👇
Looks like we're good to go. Mayor Armstrong gets things going, with a motion to reconvene in open council.

He asks for a moment to remember the senseless act of violence 31 years ago at Ecole Polytechnique.
Coun Gordijk reads the land acknowledgement. She mentions that this is the anniversary of the Between the Lakes Treaty, which was signed on Dec 7, 1792.
Read 108 tweets
16 Nov
This evening's Township of Wilmot council meeting kicks off at 7pm, so here's the agenda. Watch the meeting as it happens at…, or follow along with this thread 👇
Mayor Armstrong gets the meeting underway. He asks for a moment's silence and thoughts for our collective experience during the pandemic. He warns that we need to reduce our social interactions. "Please do your part and stay home. It's the only way to stop the spread of COVID-19"
Coun Pfenning reads the land acknowledgement.
Read 29 tweets
2 Nov
The Nov 2 Township of Wilmot council meeting begins at 7pm, preceded by a closed meeting at 5:30pm. The full open session agenda is available at ……. Watch the open meeting at… or follow here 👇. I'll also be a delegation this evening.
The open council meeting is running a few minutes late due to the preceding closed session.
I'm supposed to be a delegation this evening, but the Zoom links aren't working...
Read 42 tweets
19 Oct
This evening's Township of Wilmot council meeting gets started at 7pm. Here's today's agenda, and you can get the full package - including reports and correspondence - at…. Watch live at…, or follow along here 👇
This was added to the agenda this morning.
Mayor Armstrong gets things started by mentioning Breast Cancer Awareness Month. Members of council are wearing pink in honour of the occasion.
Read 43 tweets
5 Oct
The Monday, October 5 council meeting will begin at 7pm. Here's the agenda package, which was updated this morning:….

Watch the meeting live on YouTube -… - or follow the live tweets here 👇
Mayor Armstrong gets us started, asking for people to consider local businesses. He asks for a moment's silence to think about the common purpose that brings council together tonight.
Before reading the land acknowledgement, Coun Hallman mentions that Oct 4 is the day when we remember missing and murdered Indigenous women.
Read 61 tweets

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