The Equal Opportunities Monitoring in your job application asks for the 'gender' of the applicant and says "Please select either male or female based on your legal gender"...
1/16
...with options:
Female
Male.
'Gender' is not a protected characteristic under the Equality Act 2010 and is not defined in the Act.
The term 'legal gender' is not used in the Act or defined in the Act.
Sex is the protected characteristic and the only two possible options for sex are 'Female' and 'Male' as defined in the Act and consistent with biology, but you don't ask for that.
You then ask for the 'gender identity' of the applicant, saying "Gender identity is how you would describe your own gender; this could differ from your legal gender." with the same options of:
Female
Male.
4/16
'Gender identity' is not a protected characteristic under the Equality Act 2010 and is not defined in the Act.
The term 'legal gender' is not used in the Act or defined in the Act.
'Gender' and 'gender identity' rely on demeaning, regressive stereotypical notions of societal roles for the two sexes, concepts that I'm sure you would not wish to be associated with.
6/16
You then ask about 'Gender reassignment' saying, "Gender reassignment relates to whether you identify as a gender which differs to the one assigned to you at birth."
7/16
'Gender' at birth is a meaningless concept and 'gender' is not 'assigned' at birth: sex is observed and recorded and is immutable.
8/16
There is a protected characteristic of 'gender reassignment', but the terms you use here are not used or defined in the Act.
Asking about a personal characteristic such as 'gender' that is not a protected characteristic under the Act, may be in breach of the GDPR by processing personal - and potentially Special Category - data without a lawful basis.
10/16
If you choose not to gather data on specific protected characteristics (such as sex), you cannot have the information required to ascertain whether or not you could be discriminating on protected characteristics in recruitment. This could be vital in an employment tribunal
11/16
If you choose to discriminate on characteristics (such as 'gender') that are not protected characteristics under the Act, you may inadvertently indirectly discriminate on protected grounds.
12/16
Given these errors and your use of incorrect terms, it's not clear how you can meet your Public Sector Equality Duty or how you have met it in the past given your data could have been corrupted by those who didn't provide their sex.
13/16
Nor is it clear how you can have had due regard to the other duties given the data you have collected.
14/16
Language and meaning of words are important and proper use & understanding of terms is vital so that the public is aware of what rights they have and what your duties are. Any confusion or inconsistency over meaning may prevent people from accessing their rights in law.
15/16
Will you undertake to correct these errors and to review all your other policies, documents, reports, etc to ensure compliance?
Sex is the protected characteristic and the only two possible options for sex are 'Female' and 'Male' as defined in the Act and consistent with biology, but you don't ask for that.
The EQUAL OPPORTUNITIES MONITORING section in your job application asks for the 'Gender' of the applicant with options
Female
Male
Transgender Female
Transgender Male
Sex is the protected characteristic and the only two possible options for sex are 'Female' and 'Male' as defined in the Act and consistent with biology, but you don't ask for that.
Sex is the protected characteristic and the only two possible options for sex are 'Female' and 'Male' as defined in the Act and consistent with biology, but you don't ask for that. 'Other' is not a valid option.
Sex is the protected characteristic under the Equality Act 2010 and the only two possible options for sex are 'Female' and 'Male' as defined in the Act and consistent with biology. 'Other' is not a valid option.
You then ask, "Is your sex the same as the sexyou [sic] were assigned at birth?"
Sex is not 'assigned' at birth: sex is observed and recorded and is immutable. This question, therefore, makes no sense and it is not clear what information you are seeking to gather here.
3/5
Your job application mentions your statutory obligations under the Equality Act and correctly has sex in a list of the protected characteristics under the Act.
However...
1/10
However, you then ask "Please choose the option which best describes your gender identity" with options:
Male
Female
Transgender.
2/10
'Gender identity' is not a protected characteristic under the Equality Act 2010 and is not defined in the Act.
The Equal opportunities section of the job application mentions the Equality Act 2010 four times and correctly lists sex as a protected characteristic.
However, you then ask, "Please indicate your gender" with options:
Male
Female.
2/11
'Gender' is not a protected characteristic under the Equality Act 2010 and is not defined in the Act.