The 'Monitoring Information' section of your job application says you collect the information for 'monitoring purposes'. 1/21
As it is a part of your job application process, I assume its purpose is to help you to ensure that you are recruiting without unlawfully discriminating under the Equality Act 2010.
I note you also have a public sector equality duty to have due regard to the need to eliminate discrimination, harassment, victimisation and any other conduct that is prohibited by or under the Act as well as the other duties of s.149 of the Act.
Sex is the protected characteristic and the only two possible options for sex are 'Female' and 'Male' as defined in the Act and consistent with biology, but you don't ask for that.
'Gender' and similar terms rely on demeaning, regressive stereotypical notions of societal roles for the two sexes, concepts with which I'm sure you would not wish to be associated and concepts that, if relied upon, might compromise your PSED. 11/21
Asking about a personal characteristic such as 'gender' that is not a protected characteristic under the Act, may be in breach of the GDPR by processing personal - and potentially Special Category - data without a lawful basis. 12/21
The Government provides a list of the personal data an employer may hold about an employee without their permission that you might also find useful. 'Gender' does not appear on that list, but sex does.
If you choose not to gather data on specific protected characteristics (such as sex), you cannot have the information required to ascertain whether or not you could be discriminating on protected characteristics in recruitment. This could be vital in an employment tribunal 14/21
If you choose to discriminate on characteristics (such as 'gender') that are not protected characteristics under the Act, you may inadvertently indirectly discriminate on protected characteristics. 15/21
You might also like to take note of what employment and discrimination Barrister Akua Reindorf said in her report on the @uni_of_essex and in particular Recommendation 18:
You might like to note what Reindorf also said about the relationship with @stonewalluk in Recommendation 28 of her report. You might also wish to consider the 'benefits and disbenefits' of a relationship with Stonewall. 17/21
Given these errors and your use of incorrect terms, it's not clear how you can meet your Public Sector Equality Duty or how you have met it in the past given your data could have been corrupted by those who didn't provide their sex. 18/21
Nor is it clear how you can have had due regard to the other duties given the data you have collected. 19/21
Language and meaning of words are important and proper use & understanding of terms is vital so that the public is aware of what rights they have and what your duties are. Any confusion or inconsistency over meaning may prevent people from accessing their rights in law. 20/21
Will you undertake to correct these errors and to review all your other policies, documents, reports, etc to ensure compliance?
The 'Diversity monitoring' section of your job application says you use the information 'to monitor the inclusivity of our selection processes'. 1/20
As it is a part of your job application process, I assume its purpose is to help you to ensure that you are recruiting without unlawfully discriminating under the Equality Act 2010.
Your 'Victims Survey' asks 'What is your sex?' with options:
Female
Male
Prefer not to say
Do not wish to answer 1/9
It's not clear the difference between the last two options is but it's good to see you asking for the sex of participants with the only two correct options of female and male. 2/9
However, you say, "If you’re not sure how to answer, for example you are intersex, you could use the sex registered on your official documents, such as passport or driving licence, or whichever answer you prefer." 3/9
The 'Equality and diversity monitoring form' in your job application says you use the information given 'for monitoring purposes only'. 1/20
As it is a part of your job application process, I assume its purpose is to help you to ensure that you are recruiting without unlawfully discriminating under the Equality Act 2010.
The 'Equality Monitoring' section of your job application says you use the information for 'monitoring purposes only and to supply statutory returns to the Higher Education Statistics Agency (HESA).' 1/24
As it is a part of your job application process, I assume its purpose is to help you to ensure that you are recruiting without unlawfully discriminating under the Equality Act 2010.
The 'Equal Opportunities' section in your job application says you use the information to monitor your 'policy of equal opportunities'. 1/17
As it is a part of your job application process, I assume its purpose is to help you to ensure that you are recruiting without unlawfully discriminating under the Equality Act 2010.
The 'Diversity & Inclusion' section of your job application says you use the information for 'monitoring purposes'. 1/19
As it is a part of your job application process, I assume its purpose is to help you to ensure that you are recruiting without unlawfully discriminating under the Equality Act 2010.