Per arrangement with Manish over DMs, I have the baton.

Here's what VaccinateCA.com did today to help Californians find the coronavirus vaccine.

* We called several hundred pharmacies, talked to the pharmacists there, and wrote down what they said. (Peak calls to date.)
* We continued working on QA for our Spanish and simplified Chinese multilingualizations, which should be launching Very Soon Now (TM).

* We did scoping work for expanding materially from pharmacies and Super Sites to the other institution types that could receive vaccines.
* We appointed a COO and a head of communication strategy, to help our staff and volunteers understand where to go to get authoritative answers on direction. ("Staff" internally means something like "maintainer" in OSS does; a core contributor we trust with ownership, etc.)
* We continued iterating on data accuracy, with manual cleaning efforts, tasking calls to refresh earlier results, automating systems to prevent easy-to-make mistakes from appearing in public prior to being +1ed in a review queue, firming up guidance to our callers, etc.
Back again tomorrow for Day 18.

Every day matters. Every dose matters.
(It's worth mentioning that not all of us are working every day. The project has to operate every day. The project has to be in a relentless sprint against the epidemic. The project cannot rest for an hour.

The people working on the project? Sorry corona; humans can coordinate.)
"So what else did you do with your weekend?"

I may have recorded a sea shanty about the project strategy.

Culture and morale building are part of the job description, right?

(Maaaaybe I'll post it someday after clearing it up a bit. Maybe.)

Also Lillian helped me learn abacus
Unsolicited recommendation: if you're trying to teach a child arithmetic GET AN ABACUS OH MY GOODNESS; it's so, so ridiculously useful for building the connection between the algorithm of e.g. subtraction and what is actually happening in the world.

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More from @patio11

29 Jan
A family member of mine, who also grew up in Illinois and not California, reported via FB that VaccinateCA.com was helpful for a dear friend's mother.

In an increasingly interconnected world, Internet-based initiatives from anywhere, to anywhere, can help everywhere. Image
If you think you might plausibly know someone with friends or family in California, we'd appreciate help getting the word out.

Also, consider volunteer phone banking this weekend. You don't have to be in CA to call a CA pharmacy.

Express interest here:

airtable.com/shraGLvYdZRcUn…
"You sure you don't have to be in California to call a pharmacy there?"

When we were knocking out sources of risk on day zero, one was "Can you get a pharmacist on the phone and will they tell you anything?"

We have phones in Tokyo.

2 minutes later: "Yep and yep. Press on."
Read 4 tweets
27 Jan
Here is what VaccinateCA.com did today on Day 13, to help Californians access reliable information about the coronavirus vaccine so that they can make better informed choices for themselves and anyone they arrange care for:
* We called several hundred pharmacies across the state of California, and wrote down what they said.

* We continued doing QA work with our call center, to align expectations regarding notetaking such that information is displayed on the website in a consistent fashion.
* We briefly published mistaken information. It suggested the coronavirus vaccine was widely available at a pharmacy where it was factually not, resulting in a large number of phone calls to that pharmacy.

We were apprised of this via:
Read 18 tweets
27 Jan
In “Is this really my life now?”, and I swear as my honor as a gentleman this just happened:

I ducked into a beef bowl place to have a quick bite while answering some high-urgency communications.

I bought my usual, with their new tablet app. It cost 580 yen, which is ~$6.
The shift manager, on seeing the order come in, came over and said “Sir, you appear to have created an order entirely equivalent to the lunch set, which is available from 11 AM, and which costs 500 yen.”

“That’s OK. *turns back to email*”

“That is NOT OK, sir. I will fix this.”
And thus begins an absolute comedy of errors where the Japanese salaryman in me knows what is happening, the American CEO in me is ruthlessly prioritizing neither the 80 yen nor explaining things to manager, and the shift manager involves corporate to override their new POS.
Read 6 tweets
26 Jan
"Why do you post two updates a day?"

Because we're fighting a huge credibility gap, as amateurs working on a critically important problem whose work must past review by experts to be effective.

One solution:

Explain what we plan to do. Do it.

Repeat. Repeat. Repeat.
I am Mr. Nice Fluffy Bunny with respect to my comms strategy, as only a dangerous professional with a folder labeled Overwhelming Timestamped Evidence can be.
I think I sort of regret writing "amateurs" already given that while that is probably a perception we'll hit sometimes, with respect to the *part of the problem* we are working on, we are... how to phrase this...
Read 5 tweets
26 Jan
VaccinateCA.com made these improvements on Day 12 to help Californians quickly locate information medical professionals provided about how to get in line to get the coronavirus vaccines they're eligible for.

* We made hundreds of calls to pharmacies across the state.
* For the first time, we brought a call center online. They called *five times as many* pharmacies as we did today, because they are professionals and they are very, very good at what they do.

We are reviewing their written notes prior to publishing them, to align on styles/etc.
* We completed a prototype of multilingualization for our website. Multilingualization means that the UI would be in a language maximally convenient to the user, but the content would continue to be in (in this case) English.

We are QAing translations to Spanish and Chinese now.
Read 9 tweets
25 Jan
Here's what VaccinateCA.com got done today, Day 11. (Technically speaking I know day is over in California but work hasn't stopped in Tokyo yet.)

* We made several hundred calls (near our peak to date) to pharmacists across California, and wrote down what they said.
* We added 60 net new locations with the vaccine, plus the instructions their dispensing pharmacists indicated would allow one to get an appointment and any eligibility criteria required. This brings us to about 320 we know of.

* We re-called many places to check for changes.
* We did major work on a Brand Identity Toolkit, so that the experience of using our project is consistent across the site and the other various presences we will soon have. We'll be cutting over to the new branding over the next few days.
Read 13 tweets

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