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Tiago Forte
@fortelabs
, 8 tweets, 2 min read Read on Twitter
1/ If you click on the name of a stack in the sidebar in Evernote like this...
2/ Then it will show ALL the notes from ALL the notebooks in that stack in the "list view" like this...
3/ and if you then select all (cmd-a on Mac) it will show how many notes are selected in the note pane here
4/ If you do this for each PARA stack, you can know how many notes are at each "level of actionability." For me:

Projects (highly actionable): 258 (5%)
Areas (medium actionability): 634 (12%)
Resources (low actionability): 2,234 (42%)
Archives (not actionable): 2,217 (42%)
5/ Comparing this to my task manager, I have this many tasks at each priority level (600 total):

High: 17 (2.8%)
Medium: 99 (16.5%)
Low: 258 (43%)
Someday: 226 (37.6%)
6/ So I have relatively fewer tasks at the top priority level, compared to actionable notes, which makes sense. Those notes are "project support" material designed to keep things off my mind, so I can focus on that tiny minority of highest priority tasks
7/ Because I have the exact same projects and areas across platforms, I can also say that for every project or area (49 total) I have on average 12 tasks and 18.2 notes
8/ Also, I have 18.4 notes per project notebook, 24.4 notes per area, 26.6 notes per resource, and 16.5 notes per archive. Makes sense, since projects are constantly being stored away in archives, whereas areas and resources stick around longer and have more time to accumulate
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Tiago Forte
@fortelabs
1/ Guys. I printed the motherfucker
2/ It is REALLY thick though. 380 pages double spaced
3/ I think I can get away with 1.5 spacing and smaller margins next time. It’s a beast
Read 5 tweets
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Tiago Forte
@fortelabs
1/ A lot’s been written about the theory of constraints and focusing on bottlenecks, but the bottleneck is always presented as a problem to be fixed. There’s another way of looking at it where the bottleneck is an opportunity, and you move it on purpose
2/ The bottleneck is only a problem to the extent you want throughout (really sales) to increase. But if maximizing sales is not the overriding goal, you can strategically PLACE the bottleneck to further all sorts of other goals
3/ You could throttle throughput to maximize quality, satisfaction, craftsmanship, camaraderie, interestingness, predictability, or to minimize risk. This is really what we do as freelancers/solopreneurs. We could produce more, but we’re optimizing for something else
Read 6 tweets
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Tiago Forte
@fortelabs
1/ A lot of ppl have been asking about PDF reading workflow for personal knowledge management. Here is the super simple one that fulfills all my needs. Start by creating a Resource folder on Dropbox with PDFs I want to read. Access it via @PDFExpert6 file browser
2/ Open a PDF and use highlight feature to highlight passages you want to keep
3/ When finished, tap three dots and then “Email.” For some reason the option to export only highlights doesn’t appear when I tap “Share”
Read 8 tweets

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@TychoTithonus
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