Thread by @EASchechter

We have a screen. Date and time. Call to Order and Roll Call. Nothing on the screen yet, but someone is playing with the mouse.

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Oddly enough, there's no agenda listed in the Word Doc on screen, even though the title of the doc is Updated RWA FINAL Board agenda.

The prerecorded "The Webinar will begin shortly" voice was just cut off abruptly. I don't think we're starting early.

I need to be careful about hitting enter. I'm forgetting my hashtag. #RWAMeetingLivetweet.

Okay. any minute now.

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Here we go!

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Call to Order. Kate McMurray calling the roll. Quorum is present.

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Reading the mission statement and anti-trust statement.

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No one is updating the Doc. Apparently, they'll do minutes from the recording.

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I know I said no commentary, but is reading the anti-trust thing usual?

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First order of business. Status update.

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Thanks to the observing members.

Apologies to marginalized members.

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Goal as a board is the identify cracks in the foundation. Close to retaining a DEI consultant. Audit will identify holes in the ethics process.
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Goal is the make sure that things are ready for the new board in September. All positions will be open for elections in August.

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BOD status update. List of resignations. #RWAMeetingLivetweet.

BOD plans to appoint President, and then Secretary. Sound just went out.

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Bylaw conflicts -- need to address the inherent bylaw conflicts because no one ever expected the entire board to be up for election at the same time. #RWAMeetingLivetweet.

The legal team is advising some interesting jiggery-pokery here. #RWAMeetingLivetweet.

Secretary report. No Secretary.

Several BOD meeting minutes approved. Member refunds approved in extraordinary circumstances. #RWAMeetingLivetweet

Sound cut out once more.

Approval of funds to hire Crisis management consultants.

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Lots of action without meetings. Appointing directors, canceliing the Ritas. Approcal of funds for communications strategy.

All without meeting. What does that last one mean?

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addendum to secretary report

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The addendum included the hiring of Leslie as IED, the changes to the PPM to allow the BOD and the exBD to talk to the audit company

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Another amendment to the PPM having to do with the audit.

Oh, this is interesting. A transition, separation and release agreement for Carol Ritter. That's not a resignation, is it? That's a "you have this long to clean out your desk." #RWAMeetingLivetweet

Wait -- the National treasurer was added as a signatory to the bank account. I thought the treasurer wasn't supposed to be a signatory. But then, we don't have a president to do it.

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The audit on the ethics complaint will be released in unredacted form to Courtney Milan and to the membership.

The incoming board will have interesting terms. Two years or one year, depending on how many votes.

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On to the treasurer's report.

Prior year audit was fine.

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The sound keeps dropping out. #RWAMeetingLivetweet

FInance statements. Total assets over $2 million!

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Membership has been declining for the past five years. Huh. Imagine that

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Net assets with donor restrictions have to do with cockygate funds.

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Revenue for first quarter.

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Expenses for first quarter.

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Some expenses were not included because the data was not received in time
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Taxes were due 1/15/2020, and have been filed.

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Membership. Here we go.

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Membership nubmers
11/19: 8792 members
1/20: 8775 members
2/20: 8714 members

300 members in grace period that will expire on 3/31
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Office report from Leslie.

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Conference update. They are attempting to repopulate the conference the workshop committee so that can start programming.

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Talking about the grace period and communications. Kivvit consulting for message development and strategic and digital commication strategies.

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Talking about the DEI consultant and the role they will play.

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Moving on to New Business.

Motion to authorize staff to explore Healthcare marketing for membership. This was discussed in the forums. RWA will be acting as an access point for authors to get healthcare. This is in concert with other writing associations. #RWAMeetingLivetweet

RWA would be compensated for access. RWA would be responsible for disseminating information. Lighthouse would NOT have access to the private information.

Insurance is not tied to RWA membership. If a member opts in, and then leaves RWA, they keep ins.
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This motion is to explore. This is NOT a commitment to continue the process. This is for more information ONLY.

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Motion passes.
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Motion to add Proviso to PPM. Changes to award ceremony for Lifetime achievement, Emma Merritt, service awards, Librarian of the year, Bookseller of the Year, Industry and Veritas. Move to Third Quarter.

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No discussion.

Motion passes.

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Oh, NOW we're in New Business. Sorry.

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Mellanie brings new business. Motion to waive the 2020 Chapter Affiliation payments.

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Second by Eliana.

No discussion.

Roll call vote: 6 in favor, none opposed.

Motion passed.

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Motion regarding limited waiver of attorney client privilege with regards to August 2019 communications between RWA and their legal counsel regarding Courtney Milan's role as Ethics Committee chair. This is for the audit

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Motion has been seconded.

No discussion

Motion passes.

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Motion to revise 2020 conference fees.

Dropping the fees to try and make it more enticing to attend

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Non member rate will include RWA Membership!!!!

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Motion has been seconded

No discussion

Vote by roll call: 6 in favor, none opposed.

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Discussion of a bylaws committee.

Hard to understand Hanna. Her mic sucks.

They need to review the bylaws because of the requirements for board service, with a look to the elections upcoming.

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I know I said no commentary, but they've realized they have no candidates for president, and they're changing the rules to address that..

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No further new business. Meeting adjourned.

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