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I recently had a manuscript accepted that was outlined, written, and revised entirely in Google Docs. Am writing this thread to address Qs I had during the process in case they are of use to others.
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The elephant in the room: how to handle references?
This one is easy: use the PaperPile add-on for Google Docs (not the Chrome extension). It’s free and you can handle citation styles for pretty much every journal.
1. Search paper
2. Click “Cite”
3. Click “Update bib” to format
This one is easy: use the PaperPile add-on for Google Docs (not the Chrome extension). It’s free and you can handle citation styles for pretty much every journal.
1. Search paper
2. Click “Cite”
3. Click “Update bib” to format
Do you have a collaborator who likes to make edits in Word?
1. Save the GDoc as a .docx file and share
2. Reimport revised Word doc with tracked changes into GDocs (as new file)
3. Accept/reject suggestions in GDocs
Citations still work! (bc PaperPile refs are roundtrip-safe)
1. Save the GDoc as a .docx file and share
2. Reimport revised Word doc with tracked changes into GDocs (as new file)
3. Accept/reject suggestions in GDocs
Citations still work! (bc PaperPile refs are roundtrip-safe)
You’re getting ready to submit... but what is the word count? Real question is “what is MS Word word count?”
GDocs built-in word count is gross overestimate. Use “Better Word Count” add-on to get closer to MS Word.
Prior to submitting, download to MS Word to get official count.
GDocs built-in word count is gross overestimate. Use “Better Word Count” add-on to get closer to MS Word.
Prior to submitting, download to MS Word to get official count.
Congrats, your paper was selected for revisions. Editor wants track changes version and clean version. What to do?
Step 1. Name your current version as “initial submission”
sites.google.com/site/scriptsex…
Step 1. Name your current version as “initial submission”
sites.google.com/site/scriptsex…
Named your current version? Great, now just start editing in place. You could use the “suggest” mode for revisions but is cumbersome so I don’t recommend it. Stay in “edit” mode.
When done, download your final version as a .docx file and open in MS Word.
How to get track chgs?
When done, download your final version as a .docx file and open in MS Word.
How to get track chgs?
MS Word has a feature that allows you to compare any 2 docs and generate a fresh “track changes” version: support.office.com/en-us/article/…
Use initial submission and revised version to generate “Track Changes” doc.
Pro-tip: uncheck “formatting” box to minimize spurious tracked changes.
Use initial submission and revised version to generate “Track Changes” doc.
Pro-tip: uncheck “formatting” box to minimize spurious tracked changes.
Ideally, you could stay entirely within GDocs and submit a GDoc named version directly to a journal. Until that is an option, I think this is the most painless route if you still want to use Google Docs to write papers. Still requires some minimal MS Word. Hope this is helpful!
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