Sometimes the patient's room itself is the best location, esp if they can participate!
Empower someone to interrupt you & ask for clarifications before the meeting. "Can you explain what you mean by ventilation?"
We use way more jargon than we think, and the family may not ask for nearly as much translation as is needed.
I prefer an organ system based update:
lungs not working➡️ vent
Heart not working ➡️ drips
Kidneys not working ➡️ CVVH
and so on.
I use the words "life support" for many of these interventions.
"I know this must be hard for you" usually not nearly as authentic as "I can't imagine how hard this is for you."
Embrace long pauses and silence!
They should feel welcome to bring in pictures and do whatever they can to humanize the room!