Email Management tips you get too many emails each with its own tasks and needing a response?
Here is how you can manage your email inbox (for Outlook & Gmail).
Reduce email anxiety. (yes it's a thing)
Here is how you can manage your email inbox (for Outlook & Gmail).
Reduce email anxiety. (yes it's a thing)
1. Archive emails that are full of fluff and those you don't need in the near future. ie. Newsletters you will never read again etc.
2. Delete emails you don't need at all. ie. promos, spam
2. Delete emails you don't need at all. ie. promos, spam
3. Prioritize.
Create a new folder called to-do where you save those emails you must get to first.
Gmail also has labels for you to label super important emails needing action.
Create a new folder called to-do where you save those emails you must get to first.
Gmail also has labels for you to label super important emails needing action.
4. Have a notebook/ app like trello/Asana/ Evernote/ word doc to save your tasks that arise on email.
Sometimes, I even copy paste and save the email/ subject if I don't wanna go back to search for the to-do's in the endless sea of emails.
Sometimes, I even copy paste and save the email/ subject if I don't wanna go back to search for the to-do's in the endless sea of emails.
5. File away tasks that you have done/ archive. Do the little tasks that arise on email and archive the email. That way you will not have too many pending emails where you have done tasks half way.
6. Major one! 🗣️📢🔊🔊 Don't start a new email every time you need to continue a conversation.
Reply to the relevant conversations/ email threads. It is super annoying to go through 10 separate emails that could have been one email thread.
📩✉️
Reply to the relevant conversations/ email threads. It is super annoying to go through 10 separate emails that could have been one email thread.
📩✉️
7. UNSUBSCRIBE/BLOCK
Unsubscribe from newsletters that you don't need/ never signed for in the first place.
Gmail has the very amazing block option that send unnecessary emails to spam!
Unsubscribe from newsletters that you don't need/ never signed for in the first place.
Gmail has the very amazing block option that send unnecessary emails to spam!
8. Gmail labels.
These help you to label your emails so that you know when to touch different emails.
ie. When you wanna do blog work , writing work etc.
Learn more: support.google.com/mail/answer/11…
These help you to label your emails so that you know when to touch different emails.
ie. When you wanna do blog work , writing work etc.
Learn more: support.google.com/mail/answer/11…
9. Set aside a daily time slot to process your emails. If you don’t finish in the time slot, continue the next day.
Unless your job 100% depends on answering emails ie. user support/ customer care etc.
Unless your job 100% depends on answering emails ie. user support/ customer care etc.
10. Create template replies if you often send similar replies.
Ie if people are always asking you stuff like, "How do I do abc". That way you don't have to always type a response every time. Cuts your work by half.
This is good for consultants, small businesses, customer service.
Ie if people are always asking you stuff like, "How do I do abc". That way you don't have to always type a response every time. Cuts your work by half.
This is good for consultants, small businesses, customer service.
11. Use the 1 min rule when replying
If it takes about 1 minute to reply, do to it immediately and archive it.
Don’t let it sit in your mail box for ages. It’s going to take even more effort letting it hover around your mind and being constantly reminded that you need to reply.
If it takes about 1 minute to reply, do to it immediately and archive it.
Don’t let it sit in your mail box for ages. It’s going to take even more effort letting it hover around your mind and being constantly reminded that you need to reply.
