Discover and read the best of Twitter Threads about #gtd

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If #GTD doesn't work for you, here's why:

🚫 Organizing lists is not executing tasks 🚫

GTD relies on achieving a "Mind like water" to bridge from lists into action. Because of that, you add more tasks to your lists than you check off.

Your mind is drowning in that water.... Image
But there's no need to drown. We can sail those seas instead, with Action-Powered Productivity (APP)!

APP is a set of tools, strategies, and mindsets to help you work effectively and live a fulfilling life.

The three main APP components are:
1. A process for deciding what work to do Right Now and tools for executing that work

So you can handle unexpected distractions or interruptions without permanently derailing your day

And so you don't freeze in the face of too many possibilities
Read 8 tweets

They are very good at coming up with ideas and very very super bad at remembering/holding onto ideas.

The only way to AVOID OVERWHELM is something I've struggled a lot with.

Building a digital 2nd BRAIN.

Knowing What to do When will free up so much mental space and stop you(me) from getting overwhelmed.

see "Getting Things Done" by David Allen

Or any videos by Ali Abdaal
Once you(I) know what to do when you can be fully present in everything you are doing.

You are probably failing to do some of the things you do every day to their full potential because you are focused on everything you have to do all day and for the next week in your mind.
Read 20 tweets
The topic of Getting Things Done came up this week. I've been a fan for almost twenty years now, and have helped various clients and friends try out the basics.

This evening I mentioned The Secret Weapon,…, a powerful blending of #GTD with Evernote. 🏆
The methodology is hardware and software agnostic, and I think that basic paper is the simplest way to learn it, but Evernote is a common and powerful, cross-platform tool.

TSW is an elegant implementation of GTD with the Evernote tools, for those who like @Evernote.
Evernote "tags" are a key element in TSW,…, and their choice of tags and labels is very well thought out.

If you use GTD elsewhere, that is still worth looking at.
Read 4 tweets
We've outgrown #GTD

We'll always appreciate how far it brought us. And parts of it will live on in our processes.

But it's time for a system that is:

✅ Simpler, yet more Robust
✅ Modern, yet Timeless
✅ Customizable, yet Structured

I invite you to AP Productivity...

I used GTD in @todoist for 6 years

I was "Enlightened," in Todoist's Karma

But I didn't know TRUE enlightenment until I moved my system into Tools for Thought (TfTs)

(@RoamResearch was my intro, but there are others: @amplenote, @logseq, @obsdmd, and more in development!)

The freedom of TfTs allowed me to quickly iterate on my productivity

TfTs combine the flexibility of Bullet Journals with digital superpowers

My task lists moved beyond cumbersome "GTD projects"

I could answer "What do I intend to do today?" without "Next Actions"

Read 7 tweets
Twice in my life I’ve SUDDENLY started getting more work accomplished:

First was 2014 when I read #GTD and implemented it in @todoist.

Second was 2020 when I moved into my Tool for Thought (TfT) of choice, @RoamResearch.

Here’s why I use a TfT as the spine of my work:
1. You have to explore a project before you can list its tasks

—and that’s far easier to do in your TfT than in a dedicated task app.

You have to know the territory before you draw up the map, and you can do BOTH in a TfT.
2. It’s easier to timeblock clusters of related tasks

Some task apps allow this. But TfTs give you far more flexibility in how you structure those clusters.

My Agenda is the “last mile” from HAVING a list to EXECUTING it, and that’s effortless in my TfT.
Read 7 tweets
Some weeks ago, a client recommended me an app that is just insane.

It helps you to:

"Build a second brain for yourself"

It's called @logseq and today I created this thread to explain how it works.

@logseq 1. Connect your ideas as you want

You can connect your ideas and thoughts and make your knowledge base grow.

It's similar to Notion,

But in this case, Logseq creates a neural network represented as a graphic (as if it were a 🧠)
@logseq 2. It also works for task management

I switched from #GTD once I saw I was able to manage my tasks with Logseq.

This gif shows you how you can adapt it to fit your way of organizing priorities.
Read 7 tweets
La semana pasada una clienta me recomendó una aplicación que es una pasada.

Te ayuda a, atento: "Crearte un segundo cerebro".

Se llama Logseq y hoy traigo un hilo para contarte de qué va.

Adelante 🧵🧵
1. Conecta tus ideas como quieras

Puedes conectar tus ideas y pensamientos y hacer que tu base de conocimiento crezca.

Esto es muy Notion, pero en el caso de Logseq se va creando una red neuronal que se representa en un gráfico (como si fuera un 🧠) Image
2. También sirve para tareas

Aunque yo sigo muy friki de #GTD, he visto que también puedes gestionar tus tareas con Logseq.

Fíjate en el gif de abajo, porque puedes adaptarlo muchísimo.
Read 7 tweets
Since I get the question a lot, here’s my current (2022-03-31) #productivity workflow laid out in a thread.

I use @RoamResearch, but Tools for Thought (TfTs) in general are the magic ingredient. If you use @obsdmd, @logseq, @amplenote, etc., the concepts will translate. 1/
My system has five components:

Front End:
1. Agenda
2. Log
3. Inbox

Back End (essentially #GTD-driven)
4. Projects
5. Recurring Actions 2/
There are four front-end processes:

1. Choose your work (Agenda)
2. Track your work as you do it (Log)
3. Capture your ideas, tasks, projects, etc. (Inbox: Capture)
4. Connect what you capture to your system (Inbox: Processing) 3/
Read 18 tweets
If you’ve had trouble implementing #GTD in the past, this may be why:

👉 GTD is the Back End of a system

You put things in, organize them, tag them… but do you DO them?

GTD nudges you to capture & curate—and those are CRITICAL!

But what nudges you to ACT? 1/4
🔑 You need a Front End that nudges you to act

And since it should be tailored to the way YOU work, you should be the one to build it!

Tools for Thought (TfTs) like @RoamResearch, @amplenote, @obsdmd, @logseq, and @craftdocsapp are perfect for your #productivity front end. 2/4
Front end processes:

1️⃣ Choose your work (from what your Back End surfaces)

2️⃣ Track your work

3️⃣ Capture your ideas, tasks, projects, etc.

4️⃣ Connect what you captured to your Back End

Combined with a Back End of GTD-style projects & recurring actions, this is 🔥 3/4
Read 4 tweets
There’s a strong resonance here between @RoamResearch and #GTD.

One of the challenges people report with both is this:

👉 It’s easy to get stuff IN, but not as easy to get stuff OUT.

The missing piece is a more intentional process—so you know where to look and when.
If you find yourself saying “I don’t seem to review my notes enough,” that’s a point of friction in your system.

But friction is opportunity!

Explore WHY you’re not reviewing them. Is it the tool? Is it @RoamResearch’s fault?

Or do you need a workflow to prompt your reviews?
It is always possible that your answer is “it’s the tool.” And if that’s the case, definitely change tools.

But that’s not MY experience with @RoamResearch (or #GTD, for that matter).

I built a #Productivity “front end”—my Daily Cycle—and it ushers me through my day.
Read 8 tweets
Quality workflows transcend the tools you use to create them.

My #Productivity workflow is in @RoamResearch. Prior to that I did it in @todoist.

The PRINCIPLES of my workflow aren’t unique to Roam. Just the implementation.

Here’s what I mean:
My system is a #GTD-style “back end” with my Daily Cycle “front end.”

The Daily Cycle is this:

1. Choose my work

I select what I want to do on today’s Agenda based on what surfaces from my (GTD) Projects and Recurring Tasks.

Then I…
2. Track my work as I do it

By working in a Log, I keep a record of my work and commit to one task at a time—which keeps me focused.

3. Capture my ideas, tasks, projects, etc.

My Daily Cycle has tools to make sure no thoughts slip through the cracks.
Read 7 tweets
Why would anyone spend $500 on a productivity course?

And who has 8 weeks to set aside for a live cohort?

What's so special about AP Productivity that makes it WORTH that?

I mean, I'm obviously biased, but read on for why *I* think it's worth it...
First, the investment.

📷 Picture this: It's mid-March. You are working in your smooth productivity workflow. It is tailored to the way you work and think, and specific to your needs.

How much more will you accomplish? $500 worth?

If you're like me, MUCH more than $500 worth!
Next, the time.

Why is this a cohort course rather than a static video course?

⏳ Because iteration takes time.

For you to build a productivity workflow tailored to YOU, you need my framework. But you ALSO need guidance and feedback over time.
Read 9 tweets
It goes against my nature to brag (my wife might disagree), but I was so honored by kind words from @JessicaShieh, @beauhaan, @Jeanvaljean689, @RaygunIcecream, & @Fis4Thought that I wanted to thread them here.

If you use @RoamResearch and you need a guide, I can help 😊
.@JessicaShieh ran an AMAZING mini-@RoamBookClub on #GTD in November/December, and I'd be thrilled to work with her anywhere, anytime, on anything.

.@beauhaan is a kindred spirit—even though we couldn't be more different on the surface! I value his passion, energy, guts, and subtle, long-term approach to not just knowledge but wisdom. And we're both in the arts, too, which helps!

Read 8 tweets
2022 arrived, and—dutifully—you set your #goals for the year.

Today is January 6. How are they going so far?

It's the first week, so you may be in the honeymoon phase yet.

But if you want to make SUBSTANTIAL progress this year—

👉 You need a reliable #productivity workflow
To be clear: "productivity" doesn't mean getting LOTS of stuff done. It doesn't mean being busy all the time. It doesn't mean anxiety or frustration, or being overwhelmed.

⭐ Productivity is getting IMPORTANT work done.

And what's "important"? Well, that's up to YOU...
So. What's important to ME?

Before I read @gtdguy's "Getting Things Done" in 2014, I was a disorganized mess. I accomplished things, but only with enormous effort.

Now, 8 years into #GTD and 2 years into @RoamResearch, I have a reliable productivity workflow.

And it's AMAZING—
Read 7 tweets
How to not get bored with huge tasks? Break those to smaller ones. #GTD #buildinpublic
I am implementing undo and redo functionality. I need to define an undo command for every possible action in the app. Making that in one bunch is pretty monotone and can lead to errors. More⬇️
I created a list of all possible actions and now treat undoing every action as a separate small task. Now I can mix them with other tasks, still keeping track of what should be done for a big “undo” story. ⬇️
Keeping tasks tiny diminishes another problem: context switching. Because there is not much context to switch with small tasks :) ⬇️
Read 4 tweets
As the final week of @RoamBookClub approaches, I've asked the participants to summarize the learnings for their 6-wk-ago self or their 12-yr-old self.

Here is mine:
1. Updated Guiding Principles
2. Redefinition of GTD Terms
3. Open Questions
4. Special Thanks

1/Guiding Principles (1/4)

• System should be designed to shine at your worst
• Aim to build a system that iterates (instead of perfect)
• Look for signals: goals, ease, happiness
1/Guiding Principles (2/4)

• System should be designed to shine at your worst

A common pitfall for GTD beginners (myself especially) is designing a system for their perfect selves, but we are rarely perfect. (but that's totally okay!)

Read 17 tweets
If you want to build effective workflows using Tools for Thought (@RoamResearch, @amplenote, @obsdmd, etc.), you have to get comfortable with Systematic Iteration.

“Ah, right, R.J.,” you might say.

…and then add: “But what on earth does THAT mean?”
Iteration is a fundamental meta-process—meaning, it’s a process that underlies other processes.

Life itself relies on iteration, copying and changing our DNA to create the next generation.

Reliable workflows do the same: they revisit and refine material.


Pass 1: Copy what you read, along with its metadata
P2: Re-word what you copied
P3: Connect what you re-worded to other knowledge
P4+: “Converse” with your knowledge to develop further knowledge
Read 13 tweets
I've been building and refining my personal productivity/#GTD system in @RoamResearch for 19 months now, and teaching others how to do it for 14.

I've become convinced that Tools for Thought (TfT) and GTD are a match made in heaven, and I'm here to spread the good news!
Preface: I am 100% all in with @RoamResearch. No other tool I've ever used—and I've used many—has tapped into and expanded the way my brain works.

Roam has.

But other brains align with other TfTs, and I can help THEM be more productive, too

What are the advantages of setting up your productivity system in a Tool for Thought?

(By TfTs, I mean tools like @RoamResearch, @amplenote, @logseq, @obsdmd, @rem_note, etc.—knowledge management on the surface, but their connection-making power makes LOTS possible)
Read 9 tweets
People working in the field of #health, were you aware that there's a Right To Health Bill 2021 - with 1st draft out?
(All India, not the Rajasthan one. No, not the decade old one.)
Aa a matter of interest do YOU know @MoHFW_INDIA since this is strangely, initiated by EAC? #PLCP
I would like to call upon @OPJUniversity / @JindalGLS / #CHLET @CJLS_JGU to put this first draft in the public domain via the @MoHFW_INDIA website in an accessible format.

India has a Pre Legislative Consultation Policy, so enough with this veil of 'need to know' secrecy. #PLCP!
Read 4 tweets
Have you ever watched a plate spinner keeping all their plates safely up in the air?

Do you ever feel like that? Except you're NOT a circus performer and there are already several broken plates on the floor?

Yeah, me too... 👇

@RoamResearch #GTD #productivity

I've been that failing plate spinner—too many projects, too little time.

Productivity is attention, and we can only reliably attend to one thing at a time. The challenge is overcoming the fear that setting a plate down means you'll never get it spinning again.

In Week 1 of my live cohort course AP Productivity, I teach a process for opening and closing loops.

Or, in our analogy, taking plates off their poles and setting them safely down, knowing that you can quickly get them spinning again when you need to.

Read 6 tweets
Here’s something I hear from new #Roamans on a regular basis:

"I'd love to use @RoamResearch for managing tasks and projects, but I'm afraid I'll lose track of them."


"I'm worried I'll set things up the wrong way and it won't work."

or… 👇

“I’ve used every #productivity app out there. They all start out amazing but after a few weeks things pile up and then I get lazy and it stops working. Why should I invest EXTRA effort to create a custom system in Roam when the real problem is ME and no app can fix that?”

Let’s set aside the fact that it ISN’T you (it’s system friction).

If you’re still reading this thread 3 tweets in, then you’ve seen the magic of Roam and you want that magic to be working for YOU and YOUR work.

Is that possible? (spoiler 🚨: It is!)

Read 10 tweets
Part of my conversation with @jasongriffing on @roamsessions this Thursday will detail how I not only implement but also EXECUTE a GTD-style productivity system in @RoamResearch

#GTD makes amazing lists. But lists can pile up. My Daily Cycle helps solve that.

Read on 👇

My Daily Cycle is the “metawork” I do every day to stay on top of my work and keep my attention in the right place at the right time.

It’s (mostly) friction-free and easy to engage with, which makes it more likely I’ll do it!

My Daily Cycle has 4 steps:

1. Choose your work

- Surface work from my GTD “back end” at the right time and in the right context
- Plan a daily [[Agenda]] based on what my system surfaces

I may not follow the plan exactly, but the agenda makes it far more likely “future me” will be productive

3 /🧵
Read 8 tweets
Early Bird registration for Cohort Two of AP Productivity is now open!

Early Birds receive 15% off the regular $500 course price, and they get a jump on the pre-course content, too!

Cohort Two is capped at 50, so don't wait too long to sign up if you're interested!


AP Productivity is an 8-week live cohort course to help you get important work done in @RoamResearch.

I help you build a system that works for YOU, centered around concepts like @gtdguy's #GTD & @JamesClear's #atomichabits.

And built in @Conaw's Roam!
If you're interested but not sure if it's right for you, try one of these 3 things:

1. Watch the testimonials from Cohort One:

2. Watch my Recurring Actions in Roam tutorial for a sample of my style & content:

3. DM me & ask!
Read 4 tweets
17 months later...

I'm even MORE convinced that @RoamResearch is the best choice for productivity.

Let me tell you (1) why you should build YOUR productivity system in Roam, and (2) why the potential hurdles aren't as substantial as they seem.

First, let's be clear what I mean by "productivity."

It isn't getting "lots of stuff" done. It's getting IMPORTANT work done.

Roam helps me get lots of important work done—FAR more than any app I've used previously.

And I've used many other apps!


Why build your productivity system in @RoamResearch?

1. Tasks & Projects can be deeply integrated with notes and supporting materials.

2. Tasks can be created anywhere without losing flow. Just tag them and move to the next block. They'll show up where you need them.

Read 13 tweets

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